7/1/14 Policy Update

The previous policy as of  6/30/2014 – East Kingdom Webminister Polices 2013,

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II. Requirements,

– b. Hosted sites:

i. The service provider maintains the server environment on which your site is stored. Hosting is available free of charge on the eastkingdom.org server for recognized local group websites. This free hosting includes a sub‐domain name of your choosing appropriate to your local group, direct FTP access, and a mail administration interface to moderate officer email accounts. For free hosting on the eastkingdom.org server, please contact the Kingdom Webminister.
ii. It is required that recognized SCA websites be hosted on an account to which more than one person has access, rather than a personal website owned by one of the members. This will ensure that a recognized website does not go down or go stale should an individual member move or quite the group. Administrative passwords for SCA Internet sites should never be kept by a single person. At a minimum, passwords should be maintained by the Kingdom Webminister and Kingdom Seneschal.
iii. Recognized websites may never be hosted on a service that requires banner or pop up advertising.
iv. Only recognized websites will be linked from the local groups’ page on the eastkingdom.org website (http://www.eastkingdom.org/branches.html). Local groups that do not have a recognized website will be listed under Households, Guilds and Other Resources.(http://www.eastkingdom.org/links.html).

– c. Warranting

i. Once a local group has selected a Webminister that is acceptable to the group, the Webminister must apply to the Kingdom Webminister for a warrant. All local group webministers with an official website must be warranted. Webministers at Large and Royalty webministers must also become warranted. Guilds, webministers for Kingdom offices, and household webministers are NOT warranted.

 

– East Kingdom Webminister Polices 2013,  III. Financial Responsibilities,

– d. The East Kingdom Webminister strongly encourages local groups to consider the free hosting services available at eastkingdom.org. This free hosting includes a sub‐domain name of your choosing appropriate to your local group, direct FTP access, and a mail administration interface to moderate officer email accounts.
To set up your hosting at eastkingdom.org please contact the East Kingdom Webminister.

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To facilitate the completion of the East Kingdom Server Migration Project, continue to support the East Kingdom websites with security, stability and service growth, the following policy updates are being brought into effect immediately:

The updated policy as of 7/1/2014 –

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East Kingdom Webminister Polices

II. Requirements, b. Hosted sites:

i. The East Kingdom service provider maintains the server environment on which your site is stored. Hosting is available free of charge on the eastkingdom.org server for recognized local groups and all Kingdom Officer websites. This free hosting includes a sub‐domain name appropriate to your local group as group.eastkingdom.org or office as office.eastkingdom.org, direct FTP access, and a mail administration interface to moderate officer email accounts. For free hosting on the eastkingdom.org server, please open a Service Center ticket under “Request Webspace” to contact the Kingdom Webminister.
ii. It is required that recognized SCA websites be hosted on the East Kingdom server. This will ensure that a recognized website does not go down without notice or go stale should an individual member move or quit the group. This also allows the Office of the Webminister to assist in the support of the group website as needed. Administrative passwords for SCA Internet sites should never be kept by a single person. At a minimum, passwords should be accessible and/or maintained by the Kingdom Webminister and Kingdom Seneschal.
iii. The use of “vanity” website addresses will be allowed only if it re-directs/points to the official East Kingdom hosted site on the EK server. No duplicate information or storage off server can be allowed for ease of website support and legal reasons.
iv. Only recognized websites will be linked from the local groups’ page on the eastkingdom.org website (http://www.eastkingdom.org/branches.html). Local groups that do not have a recognized website will not be linked.
v. Households are not considered recognized entities under SCA, Inc. or EK Law and will not be able to be hosted on the East Kingdom server.
vi. The website will also be backed up on a time line basis, meeting the requirement of perpetual accessibility should a failure in hardware, software or access happen to any site.

II. Requirements,  c. Warranting

i. Once a local group has selected a Webminister that is acceptable to the group, the Webminister must apply to the Kingdom Webminister for a warrant. All local group webministers with an official website must be warranted. Webministers at Large, webministers for Kingdom Offices, Guilds hosted on the EK server and Royalty webministers must also become warranted.
ii. Guilds not hosted on the East Kingdom server and Household webministers do not have to be warranted, but can be for record keeping. Warrant does not grant access to the EK Server for off server sites.

III. Financial Responsibilities

d. The East Kingdom Webminister requires local groups and Kingdom Offices to use the free hosting services available at eastkingdom.org. This free hosting includes a sub‐domain name appropriate to your local group as group.eastkingdom.org or office as office.eastkingdom.org, direct FTP access, and a mail administration interface to moderate officer email accounts.
To set up your hosting at eastkingdom.org please open a Service Center ticket under “Request Webspace” contact the East Kingdom Webminister.

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NOTA BENE: The Service Center is located at http://helpdesk.eastkingdom.org

This update should be reflected in the September issue of the Pikestaff.

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