9/22/2015 East Kingdom Event Calendar Posting/Approval Reminder

EAST
KINGDOM
  Populace Notification
EK_Thumbtack_note_Important From: The Webministry
   


INFORMATIONAL NOTIFICATION

Unto the Populace of the East Kingdom, Greetings.
This notification is being published to document the situation below.
     
Tool/Service:  East Kingdom Event Calendar
Impacted
Areas:
 Event Approval Process
Description: Reminder of the current process for the Event Calendar.
Ticket
Number:
None.
Severity: Low
Event
Start/Finish:
 1/27/15 – On Going
     
 

 

Greetings to the Populace of the East Kingdom from the Webminister,

A few reminders about changes that have affected the East Kingdom Event Calendar, and what it means to you; Especially for Seneschals and Event Stewards (Autocrats).

As of January 1st, 2014 all East Kingdom Seneschals must have an official email address of seneschal@localbranch.eastkingdom.org hosted on the East Kingdom server. If you do not currently have one, you are not in compliance with this Office of the Seneschal policy. Please contact your Local branch Webminister for the email box creation immediately.

This is even more important now with the East Kingdom Email Box Transition Project well underway.

As of February 1st, 2015 the East Kingdom Event Calendar process has been updated to follow East Kingdom policies regarding approval of the submission. Please see below for what the current process is:

When an Event Steward submits an Event to the East Kingdom Event Calendar using the website http://www.eastkingdom.org/NewEvent.php and hits “Next ->”, reviews the entry and then hits “Send”, two things now automatically happen.

1) An email is sent to the submitting Event Steward for any future updates, and the link provided will be used to perform that function. As stated on the submission form “Be sure to enter your real email address, as without a valid email address the update and password reset systems will not work.”

Please make certain that you are choosing the correct Hosting Local branch as well as that tells the submission where to place the location.

Additionally, if you do not receive an e-mail with instructions on how to edit your announcement within 24 hours, please e-mail “eventform-help@eastkingdom.org” instead of the Webminister email address directly. This will ensure proper handling of your issue.

2) An email is sent to the Local branch Seneschal for approval of the submission. The Seneschal is the Officer required to review the entry and verify that it meets with the criteria of a Kingdom Event submission as found in the policies of the Office of the Chronicler regarding such an entry. If it does meet these requirements, when the Seneschal clicks on the “Approved” button, the entry will show on the Calendar immediately.

This change announcement was initially sent out on January 27th, 2015 to all Webministers through the Mailing List and to all Seneschals that had valid email addresses, as “East Kingdom Event Calendar Approval Process Change”.

I continue to receive emails about pending Events that are not displaying on the Calendar, and for 99% of them it is the Local branches that need to update to be in compliance that are the cause of these inquiries.

If you have any questions or concerns regarding this reminder, please open a Help Desk ticket on the website http://helpdesk.eastkingdom.org and we will get to it as quickly as possible.

In Service to the Kingdom,

Lorenz *.: