F.A.Q.

icon_star FAQ’s

What are the requirements for an officially recognized branch web site?

  • Place the following disclaimer on your web site:

This is the recognized web site for the of the Society for Creative Anachronism, Inc. and is maintained by <name>. This site may contain electronic versions of the group’s governing documents. Any discrepancies between the electronic version of any information on this site and the printed version that is available from the originating office will be decided in favor of the printed version. For information on using photographs, articles, or artwork from this web site, please contact the Webminister at <email>. He or she will assist you in contacting the original creator of the piece. Please respect the legal rights of our contributors. Copyright © <date/year>. The original contributors retain the copyright of certain portions of this site.

  • The branch have a Webminister who is warranted by the Kingdom Webminister, or a Seneschal who is willing to take responsibility for reporting to the Kingdom Webminister if there is no individual filling that office currently.
    • Please note that a Webminister-At-Large can be assigned to the group to work with the Seneschal in order to meet this requirement.
  • Follow the Privacy policy ratified by the Board of Directors:
    • Personal information will not be published on any SCA-recognized Internet site without first gaining permission from the individuals involved. Permission must be received in writing. 
    • While the BoD has indicated that an e-mail exchange asking for permission and receiving an affirmative response back is considered “written” for the purpose of this policy.
  • Be familiar with, and follow the Society Publication Policy and the Society Webminister Policies.

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What are the advantages of being an officially recognized web site?

  • Your group is eligible for free hosting at groupname.eastkingdom.org. This free hosting includes a sub-domain name appropriate to your local group, direct FTP access, and a mail administration interface to moderate officer email accounts.
  • Only recognized branch websites will be linked from the Local Groups page of the East Kingdom website.

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Does that mean you will only link to officially recognized web sites from the Kingdom web site?

Yes and no. Only officially recognized websites can be linked from the Local Groups page of the East Kingdom website. However, groups with non-recognized websites can still be linked from the general links page.

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What programming languages are available to me if I host on the eastkingdom.org server?

The programming language of choice would be PHP and MySQL.

Perl is also supported, but please notify us in advance, as we need to know that you want to use perl cgi’s in advance in order to do a custom config entry for you.

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What’s the easiest and quickest way to contact you?

Without question, email. I will do my best to get back to everyone who sends an email inquiry in a timely fashion, within the posted Webministry Office Hours on this website.

You can also now use the Support Center Website at https://helpdesk.eastkingdom.org if you need assistance from the entire team.

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How do I get to be warranted?

Either the outgoing Webminister (when available) OR the local group Seneschal needs to send an email to the Kingdom Webminister confirming the appointment of a new Webminister, complete with that Webministers SCA name and email address.

The new Webminister should then fill out the form found on the East Kingdom Survey Site located at https://surveys.eastkingdom.org to satisfy the requirements for review.

Depending on the time of year, the version of the Warrant changes. From November 1st of the current year to February 1st of the next year, the Yearly Review and Warrant Renewal form is available for use. Once filled out, it is good until 12/31 of the following year.

From February 1st to October 31st the general Warrant form is available for use. Once filled out, it is good until 12/31 of the same year.

I strive to avoid the Webminister having to fill out the Warrant twice in one year if at all possible.

If the Survey is unavailable for whatever reason, the following information can be added to a ticket in the Help Desk website, under Request Warrant.

If you are unable to add a ticket for whatever reason, you can send the following information to the Kingdom Webminister via email:

  • SCA Name
  • Mundane Name
  • Local group you are representing
  • Email
  • Full mailing address
  • Phone Number
  • Digital scan of EITHER their SCA membership card OR Pikestaff mailing label

The Survey site is the preferred method of Warranting.

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What information do I need to report and when?

Annual reports are due by January 1st. Failure to report by January 1st will result in a notice being sent to the local branch Webminister and the local branch Seneschal requesting a report. If no response is forthcoming within 30 days the local Webminister will be suspended and their local Seneschal informed that they should select a replacement.

The Warrant Renewal form covers this Annual report requirement.

A Webminister-At-Large will be assigned to the local website if there are no other candidates available.

The base minimum requirement for reporting is:

  • SCA Name
  • Mundane Name
  • Local group you are representing
  • Email
  • Full mailing address
  • Phone Number
  • Digital scan of EITHER their SCA membership card OR Pikestaff mailing label

You may also include any information about regular updates and/or changes you are working on for your local group website, although this is not required.

Please note: If your membership expires before the annual reporting date, the local Webminister must send a photocopy/digital scan of their new membership card as soon as it is renewed. Failure to maintain and provide proof of valid membership is reason for suspension of your warrant. This does NOT void your requirement to send an annual report on January 1st.

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How do I get server space for my local group on eastkingdom.org?

Any official Local branch or Royal Guild is eligible, provided that the web site conforms to the requirements of an officially recognized web page and has a warranted Webminister. If you have any questions, feel free to send me an e-mail or preferably,  open a Help Desk ticket.

To begin the process of getting your server space, please use the Help Desk website to request the space, or just email the East Kingdom Webminister with your request and we will begin setting up your site.

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What do I need to know about image copyright?

Please respect copyrights! Placing copyrighted material on your local groups site without permission is a very serious matter. Reprinting material without permission could result in very serious legal charges, both against the offending local officer and the SCA itself. Local webministers will receive only one warning, should copyrighted material appear on your group website without the appropriate permission from the author. A second infraction will result in an immediate suspension of your warrant and your group will be asked to select a replacement.

A Webminister-At-Large will be assigned to the local website if there are no other candidates available.

The following should be added to your site disclaimers page if you are including photos, articles or artwork from other sources:

“For information on using photographs, articles, or artwork from this website, please contact the Webminister at [Webminister’s email address]. They will assist you in contacting the original creator of the piece. Please respect the legal rights of our contributors.”

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Why do Comcast, Yahoo!, Hotmail, Google, and  other emails have so much trouble with the eastkingdom.org server in the past?

The East Kingdom server was a forwarding server. That means that it accepted mail for all the domains for which it is the authoritative host, then sent the mail to the forwarding address configured for the recipient in question. The server didn’t block mail that it thought was spam; that would’ve been irresponsible. Instead it flagged it and let the recipient deal with it in whatever way they or their software chose.

There were two scenarios that Comcast and others were trying to block: original senders of spam, and open relays that blindly forward all messages regardless of recipient or authorization. The East Kingdom server was neither, but apparently Comcast’s filters are sophisticated enough to parse “sent to one address, forwarded to a second address.”

It doesn’t take them long to agree to unblock us, but the unblocking action takes as much as a week. Additionally, the block became a monthly thing. This made Comcast and others unusable,  for East Kingdom purposes, for as much as 25% of the time.

East Kingdom now hosts the emails and no longer forwards so this should not be an issue going forward.

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The SCA has a webministers list?
A list intended as a forum for those who serve the SCA by creating and maintaining web pages, you can register at the Webminister-SCA mailing list.

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